Sample freight audit
An example of the results email for three carrier invoices: reviewed findings, extracted invoice data, and dispute evidence where needed.
Illustrative sample. The carriers, invoice numbers, and amounts below are fictional examples, not a real customer’s invoices.
Audit results · 3 invoices
Reviewed findings and extracted data
3Invoices extracted
1Needs review
$178.75Potential discrepancy
| Carrier | Invoice | Billed total | Result |
|---|---|---|---|
| Saia Motor Freight | INV-884021 | $1,735.00 | Needs Review |
| Estes Express Lines | E-60218431 | $1,092.48 | Verified |
| XPO | XPO-729314 | $638.75 | Verified |
Finding: fuel surcharge above the stated rate
| Billed | Expected | Difference | Basis |
|---|---|---|---|
| $485.00 | $306.25 | +$178.75 | 24.5% fuel surcharge × $1,250.00 base freight |
Your team confirms the surcharge rate against the carrier agreement before disputing. A flagged charge is a finding to review, not proof of an overcharge.
Extracted invoice data (CSV)
carrier,invoice_number,invoice_date,total Saia Motor Freight,INV-884021,2026-09-10,1735.00 Estes Express Lines,E-60218431,2026-09-13,1092.48 XPO,XPO-729314,2026-09-12,638.75
Dispute evidence
Where a finding is worth disputing, the results include the invoice reference and the reviewed math, ready to send to the carrier’s billing team.
Invoice INV-884021 · Fuel surcharge Billed $485.00; 24.5% of $1,250.00 base freight is $306.25 Requested review of the $178.75 difference